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4-3.3 Responding to Asking by Third Party for Disclosure of Records About an Individual Under the Privacy Human activity

four-3.3.1 Determining Qualification equally a Covered Private, Record, System of Records, Person, and Agency

1. General. The definitions in 4-3.2.2 use with respect to the records custodian'south determination whether disclosure may or must exist made under the Privacy Act to a person or agency of records about (some other) individual in a Mail arrangement of records. Since an individual does not include a deceased person who qualified as an individual prior to death (see four-3.2.2.c), disclosure to a person or bureau of any records about a deceased person is not prohibited under the Privacy Act (but may be protected from disclosure nether the FOIA'due south disclosure provisions (run across iv-4)).
2. Person. An individual, partnership, corporation, association, or public or private arrangement other than an agency.
3. Agency. An executive section, military section, government corporation, government-controlled corporation, or other institution in the executive branch of the U.s.a. Government (including the Executive Function of the President), and whatever independent regulatory bureau.

4-3.3.2 Making Internal Disclosures

The records custodian may make disclosure to a Postal service employee or employee of a Postal Service contractor when the employee has a need for the records in the operation of his or her Mail duties.

iv-3.3.3 Making External Disclosures

1. Providing Public Name and Address Data About Specifically Identified Customers. The records custodian must provide to an external person or agency the name or address information available to the general public about a specifically identified Postal Service client discussed in 4-2.2.1.
2. Providing Public Information About Employees. The records custodian must provide to an external person or agency information available to the general public about Post employees discussed in
   iv-2.2.two.
3. Disclosing Non-Public Separation Information About Former Employees to Prospective Employers. The records custodian may disembalm to a quondam Mail service employee's prospective employer the post-obit information to the extent provided in 39 CFR 266.3(b)(5) and 5-2:
1. Date of separation from the Postal Service.
2. Reason for separation from the Postal Service (express to retired, resigned, or separated).
4. Disclosing Records at the Individual's Request or Consent. If all of the weather condition below are met, the records custodian may disclose records to an external person or bureau if the individual whom the responsive records are about requests or consents, in writing, to the disclosure. Nether these circumstances, the request is processed equally if the individual had made an access request, except no administrative entreatment rights are provided (see four-3.ii).
1. Determining Sufficiency of Individual's Request or Consent. The private'due south written request or consent must be given through a completed Privacy Waiver and Authorization for Disclosure to a 3rd Political party bachelor at http://about.usps.com/who-we-are/foia/welcome.htm. The authorization must be dated no earlier than one year prior to the date the Postal Service receives it and must comprise a sufficiently detailed description of the requested records or system of records to enable the records custodian to deport a search for responsive records.
2. Verifying Identities. Prior to disclosure, the records custodian must verify the private's and the external person's or agency representative'southward identities to the extent necessary to ensure that they are who they represent themselves to be. As appropriate under the circumstances, they may be required to comply with one or both of the post-obit identification verification methods:
1. Certification of Identity. Provision of a completed Certification of Identity available at http://about.usps.com/who-we-are/foia/welcome.htm.
2. Official Photo Identification. Provision of an official photo identification, which includes, but is not limited to, the following:
1. A valid driver's license.
2. An unexpired passport.
3. An unexpired federal government-issued employee identification carte.
5. Disclosing Records Pursuant to a Privacy Act-Authorized Disclosure Category. The records custodian may or must, as applicable, make disclosure to an external person or agency if the disclosure is covered under i of the Privacy Act's authorized disclosure categories (5 U.Southward.C. 552a(b)(2) - (12)) described in the Appendix. These include, merely are not limited to, the following:
1. Required Under the FOIA (5 U.s.a.C. 552a(b)(2)). The records custodian must make a disclosure if required under the FOIA's disclosure provisions (run across 4-4).
2. Routine Employ (5 UsaC. 552a(b)(three)). The records custodian may make a disclosure for a routine use provided for in the relevant arrangement of records notice in the Appendix.
3. Pursuant to an Order of a Court of Competent Jurisdiction (5 United states of americaC. 552a(b)(11)). The records custodian must brand a disclosure pursuant to an order of a court of competent jurisdiction to the extent provided in 39 CFR 265.xi, 39 CFR 265.12, and 39 CFR 265.thirteen, except to the extent that the responsive records are exempt from such disclosure under the Postal Reorganization Human activity exemptions (see Exhibit 4-3.2.eight). The records custodian must consult with his or her legal part upon receipt of a court order requiring disclosure of records. If the gild is a matter of public record, the records custodian must brand reasonable efforts to notify the individual whom the records are about of their disclosure pursuant to the order, with such notification occurring prior to the disclosure, if feasible.

four-iii.3.4 Validating Records Before Making Certain External Disclosures

Earlier disclosure to an external person of records about some other individual in a organisation of records under 4-iii.iii, the records custodian must make reasonable efforts to ensure that the disclosed records are accurate, complete, timely, and relevant for Postal Service purposes. This requirement does non apply to disclosure to an external person under the Privacy Human action-authorized disclosure category relating to the FOIA (meet iv-3.3.three.eastward(1)), or disclosure to an agency.

iv-three.3.v Notification to Certain External Third Parties of Correction of Records or Notation of Dispute

If the Postal service makes a correction of or a notation of dispute on records (see 3-6) for which an accounting of disclosures has been or volition be made, the records custodian must provide the external person or agency to whom the disclosure was or will be fabricated with the post-obit information, as applicative:

1. Notification that the records accept been corrected.
2. A copy of the individual'south statement of dispute concerning the records and, if the records custodian deems advisable, a copy of a concise statement of the Postal service's reasons for not making the individual'southward requested amendment to the records.

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Source: https://about.usps.com/handbooks/as353/as353c4_008.htm

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